Inventory Management: Efficiently Organizing Your Resources

Accessing Inventory Management

To access the Inventory Management module:

1. Log in to the web application.

2. From the left-hand sidebar, expand Inventory Management.

3. Click on Dashboard to view a real-time overview of your inventory operations.

Inventory Management Dashboard

The Inventory Dashboard provides a live snapshot of key financial and operational metrics across your organization.

Dashboard Filters

At the top of the dashboard, you can filter results by:

• CAPEX/OPEX (choose Both, CAPEX only, or OPEX only)

• Area (view results for all areas or a specific one)

• Transaction Type (filter by purchases, transfers, etc.)

• Date Range (default: last 30 days)

Key Performance Indicators (KPIs)

The dashboard tiles are divided into three main sections:

Financial KPIs

• Transaction Value – Total value of all transactions in the selected period, split into CAPEX and OPEX.

• CAPEX vs OPEX Mix – Percentage breakdown of capital vs operating expenditures.

Operational KPIs

• Transaction Count – Total number of recorded transactions.

• Total Quantity – Sum of all item quantities transacted.

• Top Single Transaction – Highest-value individual transaction.

• Unique Items – Count of distinct items involved in transactions.

• Vendor Diversity – Number of unique vendors used.

• Inventory Turnover Rate – Ratio of consumption to available inventory.

Insights

• Pending Approvals – Value of items awaiting approval.

• Pending Corrections – Value of items flagged for correction.

• Processing Completion – Percentage of transactions completed.

• High Velocity Items – Most frequently moved or consumed items.

Additional Dashboard Panels

• GL Codes by Spend – Spend amounts grouped by GL codes.

• Transactions by Area – Breakdown of transaction values by organizational area.

• Top Parts by Value – Highest-value parts transacted during the period.

• Items with Negative Stock – Items flagged as below zero.

• Recent Activity – Log of the most recent transactions.

• Low Stock Items – Items flagged as low based on predefined thresholds.

Quick Actions

At the top of the dashboard, you’ll find shortcuts to commonly used tasks:

• New Transaction – Start a new material transfer using the transaction cart.

• New Item Master – Add new master item templates for use in the catalog.

• New Catalog Entry – Create catalog items with specific details (condition, location, images, etc.).

Creating a New Transaction

The Transaction Cart

Transactions are now organized in a cart system, allowing multiple entries to be created before recording them.

• The cart icon shows how many pending transactions are waiting.

• A yellow indicator appears inside the cart when items are ready to be recorded.

• A red indicator appears on the New Transaction button as a reminder when unrecorded items exist.

• Transactions persist even if you close the cart or navigate away — you can return and continue building the list at any time.

Adding a Transaction

1. From the dashboard, click New Transaction.

2. In the Transaction Cart, click + Add New Transaction.

3. Fill out the required fields:

   • Inventory Item – Select from the list of catalog items. If the item does not exist, use + Add New Catalog Item.

   • Transaction Date – Date the movement occurred.

   • Transaction Type – Select the type of movement (Purchase, Transfer, Sale, etc.).

   • Condition – Choose item condition (e.g., A – New 100%).

   • Quantity – Enter the number of units.

   • Source – Specify the origin or cost code if required.

4. ⚠️ Ensure the Transaction Type is correct — it significantly impacts inventory calculations.

5. Click + Add to Cart to save the entry.

Recording Transactions

• Once one or more transactions are added, they will appear in the cart with a summary.

• You can edit or delete transactions individually before recording.

• When ready, click Record to finalize all pending transactions in the cart.